Privacy Policy

BWCI Our Race for Life (“the Event”, “we”) is committed to protecting your personal information. This policy explains what we collect and how we use it.

​

What We Collect

When you register or take part in the Event, we may collect:

• Your name and contact details

• Emergency contact information

• Payment details (processed securely – we do not store card information)

• Optional medical information for safety

• Photos or video taken during the Event

​

How We Use Your Information

We use your data to:

• Manage your registration and participation

• Communicate important event information

• Keep you safe on the day

• Process donations or payments

• Promote the Event through photos or videos (you may opt out by telling a marshal or contacting us)

 

Legal Basis

We process your data under:

• Contract – to run the Event

• Consent – for medical info or marketing

• Legitimate interests – event safety and promotion

• Legal obligations – health & safety, insurance

​

Sharing Your Data

We only share information with:

• Event partners (e.g., timing, safety, payment providers)

• Photographers or media teams

• Emergency services if needed

• We never sell your information.

​

Data Storage & Retention

Your information is stored securely and kept only as long as needed for the Event, or as required by law or insurance. Marketing consent is kept until you withdraw it.

 

Your Rights

You can request to:

• Access your data

• Correct or delete your information

• Withdraw consent

• Object to certain processing

To do so, contact us at: rfl.gsy@gmail.com

 

Children

For participants under 16, parental/guardian consent is required for registration and photography.