Terms & Conditions

1. Participant: 

The person taking part in the Event;

Children: a child aged 3 (three) to 8 (eight) requiring supervision to take part in the Event;

Accompanying Adult: the person taking part in the Event with a child aged 3 (three) to 8 (eight);

Parent or Guardian: the person giving consent for a participant aged under 18 (eighteen) to take part and agreeing to these terms and conditions on their behalf; and

2. Entry fees:

The entry fee for an Event is as detailed on the online entry system on the Website and will be the fee applicable at the date of submission of the entry application. The entry fee is non-refundable except in accordance with these terms and conditions.

3. Entry policy

• The Event is open to all Participants aged 3 (three) years and above on the day of the Event.

• All Participants under the age of 18 (eighteen) years must obtain parental consent in order to register and participate in the Event.

• All Children aged between 3 (three) and 8 (eight) years on the day must be accompanied by a registered Adult Participant aged 18 (eighteen) years or more on the day of the Event.

• The Accompanying Adult/Parent or Guardian agrees to the Participant entering into the Event on the basis of these terms and conditions.

• The Accompanying Adult/Parent or Guardian shall ensure that the Participant understands the content of these terms and conditions and shall use their best endeavours to ensure that the Participant complies with these terms and conditions.

• Participants enter the Event entirely at their own risk. The Organiser shall not be liable for any injury or loss occurring as a result of participation in the Event (including, without limitation, any losses resulting from the Organiser’s negligence), provided that nothing in these terms and conditions shall exclude or limit the Organiser’s liability for death or personal injury resulting from the Organiser’s negligence or for any other type of liability that cannot be excluded or limited by law.

4. General obligations

The Accompanying Adult/Parent or Guardian shall ensure that the Participant shall:

only run along the designated race course and not off the course;
be respectful towards all other people participating in the Event;
follow the instructions and guidelines given to him/her during the Event; and
report any problems to any of the volunteers or marshals who will be positioned around the race course

5. Medical conditions

• It is recommended that all Participants train for the Event.

• The Participant/Accompanying Adult/Parent or Guardian agrees that, as far as they are aware, Participants are physically able to compete in the Event and, to the extent that it may be necessary they have sought and relied upon any medical advice before the date of the Event. Should any medical or physical condition arise prior to the Event which is likely to affect their ability to compete in the Event, the Participant should withdraw from the Event. The Participant/Accompanying Adult/Parent or Guardian consents to any medical treatment being administered during the Event by official medically-qualified personnel.

• The Organiser may prevent the Participant from taking part in the Event (either at the start or during the Event) if the Organiser or any medical representative considers that the Participant should not participate in the Event for health and/or medical reasons or in the event of any anti-social behaviour. Such a determination is not open to challenge by any Participant or Accompanying Adult.

6. Dogs: All dogs must be on a short lead and be in control by the owner.

7. Aided participants

For those Participants who are aided around the course, either by being pushed or assisted, by a guide runner, the guide runner must also be a registered participant in the Event. The Participant requiring assistance must advise the Organiser that they require assistance upon entry of their application and an entry place will be provided to the guide runner. A request should be submitted using the online enquiry form on the Website.

8. Wheelchairs, bikes, scooters, roller skates, pushchairs of any kind of mechanical aid

Please note that it is the Participants responsibility to ensure that the Participants wheelchair is well maintained and suitable for such an event and no liability will be accepted by the Organisers in respect of any damage occasioned to the Participants mechanical aid howsoever occasioned during the Event. The Organiser requests the Participant respects other participants in the Event and that the Participant operate their mechanical aid in a manner so as to avoid contact with or injury to any other participant, spectator or third party including property belonging to third parties. The Participant should ensure that they have in place appropriate public liability insurance which includes the use of the mechanical aid in the participation of such Events.

9. Health and safety

• The Participant/Accompanying Adult/Parent or Guardian must ensure that Participants have the correct equipment, footwear and clothing for the Event.

• The Organiser may at any time during the Event or prior to the Event prevent the Participant from participating in the Event if it considers such action is necessary for the safety and/or proper enjoyment of the Event by the Participant and/or other participants and/or spectators. Such a decision is final and not open to challenge.

• All decisions and rulings by the Organiser shall be final in respect of the safety, running and organisation of the Event, the rules of the Event and finish positions. The Participant/Accompanying Adult/Parent or Guardian accepts that circumstances concerning the Event may change from time to time for reasons beyond the reasonable control of the Organiser and these may lead to the cancellation or change of the Event, venue(s), route(s) or other such changes. The Participant/Accompanying Adult/Parent or Guardian agrees to abide (and shall ensure Participants abide) by such change(s) and acknowledges that any decision is entirely at the absolute discretion of the Organiser.

• Please note this Event is open to wheelchair users and all participants should be vigilant so as to avoid contact with any wheelchair or its user

10. Data protection

The Participant/Accompanying Adult/Parent or Guardian agrees to the Organiser storing the Participant/Accompanying Adult/Parent or Guardian’s personal information and using this information for the purpose of organising the Event.

11. Use of image:

The Participant/Accompanying Adult/Parent or Guardian consents to the Event being filmed, recorded or exploited by means of television, film, video or some other broadcast or media format and agrees to the use and reproduction of his/her name, likeness, appearance and photograph for marketing and promotion purposes. All such commercial rights in relation to the same belong entirely to the Organiser and the Participant/Accompanying Adult/Parent or Guardian has no proprietary rights in relation to any film, photograph or other such recorded media. If the Participant/Accompanying Adult/Parent or Guardian wishes for images not to be used in this manner, they should contact the Organiser in writing, by email, via the online enquiry form on the Website or by post.

12. First aid

The Organiser shall use its reasonable endeavours to ensure that appropriate First Aid assistance will be available for the duration of the Event. Volunteers and marshals in attendance at the race are not medically trained and will not give medical assistance other than requesting an ambulance or paramedic in the event that medical assistance is required. The Participant/Accompanying Adult/Parent or Guardian authorises the Organiser to pass on any and/or all information that they have provided to the medical teams operating on the day of the Event if required for medical reasons.

13. Race cancellation – Organiser’s discretion

The Organiser reserves the right to cancel the Event up to 1 (one) week before the Event if insufficient applications are received, or if the Event is no longer economically viable.

14. Race cancellation – Force Majeure

• For the purposes of these terms and conditions, a “Force Majeure Event” means an event beyond the reasonable control of the Organiser, including but not limited to: strikes, lock-outs or other industrial disputes (whether involving the workforce of the Organiser or others), failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation, direction or action by a government or public authority, accident, breakdown of plant or machinery, fire, inclement weather, flood, storm, communicable disease, national mourning for over 65’s, nuclear risks and chemical and biological weapons, act of terrorism, demonstration, march, request of an authoritative body such as the police or fire service, any order of repatriation, internment, imprisonment, deportation or the refusal of permit to enter any country where the event is to be held, seepage and/or pollution and/or contamination or default of the Organiser or subcontractors.

• If, as a result of a Force Majeure Event, the Organiser deems in its sole discretion that it is necessary to cancel, postpone or change the route and/or length of the Event, even during the period of the Event occurring, the Organiser shall be entitled to cancel, postpone or change the Event.

• If, as a result of Force Majeure event, the Event is cancelled or postponed, the Participant will not be offered a refund.

• If for any reason beyond the reasonable control of the Organiser, the Organiser is unable to comply with any of its obligations under the conditions including organising the Event, the Organiser shall not be liable to the Participant for any loss, damages or expenses incurred by the Participant.

15. General

The Organiser may vary these terms and conditions from time to time and the up to date terms shall be available on the Event Website.

Nothing in these terms and conditions shall constitute any partnership between the Organiser or any third party nor will any third party have the right or authority to bind the Organiser.

No waiver by either party of a breach or default or any amendment to these terms and conditions shall be effective unless in writing and signed by all parties.

16. Disclaimer

• The Participant/Accompanying Adult/Parent or Guardian accepts all conditions of entry set out herein or notified to them prior to the Event or displayed at the Event or any instruction given to them by the Organisers or officials of the Event and the Participant/Accompanying Adult/Parent or Guardian acknowledges that the Organisers and officials of the Event shall have no liability for any loss or damage they or the Participant/Accompanying Adult/Parent or Guardian may suffer including consequential or indirect loss as a consequence of their participation in the Event (including but not limited to travelling to and from the Event and during the Event).

• The Organiser accepts no liability for the state or condition of the surface upon which the Event is held and the Participant/Accompanying Adult/Parent or Guardian should ensure that they are satisfied with the state and condition of the surface of the route before the Participant commences the Event